Estimating Administrator

Estimating Administrator - Hybrid role, Kings Cross, London

Job Overview

• To support the Estimating Department with the admin and tendering processes including management of tender documentation, subcontractor liaison, the coordination of meetings, correspondence, holidays, diaries, etc.
• General administration duties including arranging meetings, maintaining and managing diaries, holiday requests, sickness and absence records, booking and reserving meeting rooms as requested and dealing with stationary requests, etc.
• Maintain diary for Estimating & Procurement Director.
• To answer and deal with all incoming telephone calls, take messages, etc. as required.
• Liaison with commercial and operation departments in line with tendering processes.
• Management of incoming tender documentation from the client, input into excel, identifying new revisions and organising addendum information for distribution internally and externally.
• The sending out of enquiries to suppliers and sub-contractors via Share Point.
• Managing the quotations inbox, responding to sub-contractor queries.
• Assisting with responses to the client.
• Assist in producing PowerPoint presentations for mid-bid and post-bid interviews.
• Coordinating external printing.
• To assist in the preparation and delivery of tender submission documents within the required deadlines.
• This is a responsible position requiring the ability to display initiative, creativity and good inter-personal skills. The successful candidate will be required to work without supervision as part of a small team.

What you will need

• Experience of working within a busy, target driven office to deadline.
• General office experience.
• Knowledge or experience of either the construction, engineering, estimating or similar. .businesses – Desirable.
• High degree of accuracy.
• Good organisational, planning, prioritisation and time management skills.
• Good administration skills.
• Excellent verbal and written communication skills.
• Outstanding telephone manner, confident in handling and taking telephone calls.
• An ability to build strong working relations with all stakeholders.
• Ability to pay attention to detail.
•  Excel (High level).
• Word (High Level).
• PowerPoint (High Level).
• InDesign – Desirable.

Remuneration

• Up to £32K basic DOE.
• Hybrid role, 3 days in the office (possibly more in the beginning), 2 days from home.
• 23 days annual leave increasing to 26 days after 1 year.
• Auto enrolment pension scheme.
• Private healthcare option after probation.
• Life Assurance.
• Sick pay after probation.
• Profit share scheme.
• Onsite restaurant.
• Other benefits.